Career Fair

The Career Fair will be held at the Gaylord TEXAN in DALLAS, TX.

Career Fair Booth Inclusions

VIP & Premium Sponsors will receive 1 – 10′ x 20′ booth space, set with 8′ high black back drape, 3′ high black side dividers, carpet, standard booth sign, two 6’x30″ tables, four chairs, wastebasket and one lead retrieval device.

Diamond, Platinum & Gold Sponsors will receive 1 – 10′ x 10′ booth set with 8′ high black back drape, 3′ high black side dividers, carpet, standard booth sign, a 6’x30″ table, two chairs, wastebasket and one lead retrieval device.

Silver Sponsors will receive 1 – cocktail round table, chair, and a standard booth sign ~ a Pod.  All Pods will be set in a shared location.

Lead Retrieval Devices: On site technical support will be available
VIP, Premium, Diamond, Platinum & Gold Sponsors receive “one” complimentary lead retrieval device with their booth.  If you would like an additional device click on the link below. 
Make collecting attendee contact information easy by renting a lead retrieval device.  All you need to do is scan the QR Code off the attendee badge.  Once scanned, the device digitally collects that person’s data from the registration database.  Attendee data is only available electronically via the rented lead retrieval device.  Using your cell phone is not offered.

The Cost for an additional device is $400.

February 7th is the deadline to order.  Devices will not be available for on-site rental.

Lead Retrieval Information Video about Handheld Devices: https://youtu.be/tDesuQDlxzc

At the conclusion of the event, you will have the ability to export the following information:  Name, Email, Attendee type (same as what is printed on the badge), Organization or School, Citizenship, Security Clearance, Student classification (jr, soph, sr, fresh, etc), Experience level, Link to resume if resume provided, Notes (to be entered by scanner user).

Career Fair Hours Exhibitor “Move-In/Hours”

  • Wednesday, April 2,  2025 ~ 3:30 p.m. – 5:30 p.m.
  • Thursday, April 3, 2025 ~ 8:00 a.m. – 9:00 a.m.

**You must complete your booth set-up by 9:00 a.m., Thursday, April 3, 2025. Career Fair will open at 9:45 a.m.

Public Hours

  • Thursday, April 3, 2025

9:45 a.m. – 11:45 a.m.
11:45 a.m. – 1:55 p.m. (the hall is closed for lunch)
1:55 p.m. – 5:30 p.m.

and Fridy, April 4, 2025 ~ 9:45 a.m. – 11:45 a.m.

Exhibitor Move-Out Hours

  • Friday, April 4, 2024 ~ 11:45 a.m. – 1:45 p.m.

Please do not dismantle or pack up before the Career Fair closes at 11:45 a.m. on Friday.

Shipping Information

Please do not ship booth-related items to the same place as conference bag donations.

Regarding booth related items.  You have two options.

Option 1:  you can ship your booth-related items via Alliance Expo Services, our expo company, and they will deliver them directly to your booth.  Alliance will email our POC with your login information to their portal. 

OR

Option 2:  you can ship them to yourself at the Gaylord Hotel. Contact FedEx office for hours & shipping information. Please keep in mind boxes/packages will not be delivered to your booth.  You need to pick them up at the FedEx office in the hotel.  For shipping to the hotel:

FedEx Office Business Center Gaylord Texan Resort and Convention Center

WiCyS – 4/3/25 Hold For (put your name & booth #)

1501 Gaylord Trail Grapevine, TX 76051
Phone: 817-778-1470

Expo Services

Exhibitors please note that you will be sent an email from Alliance Expo Services.  In the email you will be given the link to their portal and the ability to create an account.  You’ll first receive a temporary password which you will be prompted to update upon their initial login.

If you haven’t received an email you can reach Alliance at:  888-528-2011

[email protected]

AUDIOVISUAL PROVIDER

If you want to rent audio visual equipment please go through our preferred vendor Image A/V by filling out this form:  https://imageav.formstack.com/forms/wicys2024

Image A/V – David Kreutz

M: 303-901-2738
www.imageav.com        

 ELECTRICITY ORDERING

Your Career Fair booth does not come with electricty.  You can rent electricity from the Gaylord Opryland.

To create an account or log in, please refer to the following link:

https://gaylordtexan.boomerecommerce.com/Pages/Security/Login.aspx?ReturnUrl=%2f    

• You will need to register with the site to be able to order services.

• Once you log in locate our show under the “My Events” section.  

WiCyS 2025

• Select the appropriate services department

• Choose the services for each department for your booth, clicking on “Add to Cart” at

the end of each selection.

• Review your shopping cart.

• After all your selections are made and verified continue through the “Secure

Checkout” icon.

• Should you have questions please reach out using the “Help” button at the top right of

the page. This will alert a specialist that you need assistance with your order.