The Women in CyberSecurity (WiCyS) conference is a gender-inclusive, affirming, and welcoming educational opportunity open to all who wish to participate. WiCyS does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, pregnancy, childbirth or related medical condition, religious creed, physical disability, mental disability, socioeconomic background, age, size, shape, medical condition, marital status, veteran status, sexual orientation, genetic information, or any other characteristic protected by federal, state or local law.

There are OPTIONAL pre-conference sessions that begin at 12:30pm CT on Wednesday, April 2.

The Opening Keynote, which is the official start of the conference, begins at 8:30am CT on Thursday, April 3 in the Texas Ballroom. Doors open at 8:15am CT.

The conference will officially end at 12:00pm CT Saturday, April 5.

There are OPTIONAL post-conference sessions from 1:30pm – 3:30pm CT on Saturday, April 5.

Pre-conference and post-conference sessions are included with your registration.

Scholarship recipients must arrive and pick up their badge by 8:30am CT Thursday, April 3rd.  Scholarship recipients are required to attend the entire conference.  They can attend the optional pre and post conference sessions but are not required to attend those sessions.

Badge Pickup Hours
Wednesday, April 2: 7:00am – 7:00pm CT
Thursday, April 3: 7:00am – 6:00pm CT
Friday, April 4: 7:00am – 6:00pm CT
Saturday, April 5: 7:00am – 9:00am CT

Students must check-in by 8:30am CT on Thursday, April 3.

All attendees will be required to show ID during badge pickup.

Yes, the Whova mobile app will be ready on March 17. An email will be sent to all conference attendees with access instructions.

When using the mobile app you must use the email that is associated with your conference registration.

Yes, you can give back at the Career Growth Hub (formerly known as Career Village)! The WiCyS Career Growth Hub is a place for mock-interview guidance, resume reviews, and career help. This is a golden opportunity for professionals to mentor aspiring attendees in their cybersecurity career journeys. The commitment to mentor is during the WiCyS 2025 conference only and does not extend past that.

Career Growth Hub Volunteer registration opens in February and will be sent via email to conference registrants.

NOTE: Scholarhip volunteers were selected based on their scholarship application. We had a tremendous number of scholarship volunteer applications. All scholarship volunteer offers have been made. If you were not notified, you are on the waitlist for a volunteer position. Should attendees offered a volunteer position decline registration, we will review scholarship awardees that have registered without a volunteer position and upgrade them to a volunteer position.  

Text HOME to 741741 from anywhere in the United States, anytime. Crisis Text Line is here for any crisis (24/7). A live, trained Crisis Counselor receives the text and responds, all from our secure online platform. The volunteer Crisis Counselor will help you move from a hot moment to a cool moment.

Additional information can be found here: https://www.crisistextline.org/

Requests for interpreters can be indicated during conference registration. If you have already registered, you can update your registration to request an interpreter (must be done by March 3 at 5pm CT). To request an interpreter, make a notation under special accommodations within the registration portal. Shared ASL interpreters will be provided for speaking sessions (keynote, presentations, panels, Birds of a Feather, workshops). You will need to inform us in advance which sessions you intend to attend so we can ensure that session has a shared interpreter. A conference staff member will reach out to you after March 3 to gather information on your selected sessions.

Sessions will use auto-generated closed captioning (CC). Please note that auto-generated CC is not always 100% accurate.

Yes, please watch our WiCyS 2023 First Timer’s Panel HERE for tips on attending the conference:

The dress code is business casual. We suggest comforatble shoes as the Gaylord Texan is expansive. Meeting rooms can be quite cool at times. A light sweater or jacket is recommended for your comfort.

For conference questions please reach out to [email protected].

• To participate in the CTF, you will need your laptop.
• Certain workshops require laptops. Check the Whova app or the website agenda for the “Laptop Required” track. These sessions will have power strips available.
• Some workshops encourage the use of laptops but they are not required. Check the Whova app or the website agenda for the “Laptop Encouraged” track. There is no guarantee that there will be power strips available in these sessions.
• All other sessions and activities do not require a laptop

The WiCyS 2025 Annual Conference will be held April 2-5, 2025 at the Gaylord Texan Resort & Convention Center.

Address: 1501 Gaylord Trail, Grapevine, TX 76051

Phone: 888-240-9995

Yes, there are two overflow hotels.

Courtyard Dallas DFW Airport North/Grapevine
2200 Bass Pro Ct, Grapevine, TX, 76051

Hilton Garden Inn Grapevine at Silverlake Crossings
2240 Bass Pro Ct., Grapevine TX, 76051

Room rate at both hotles will be $209 plus tax per night.
Both hotels offer complimentary shuttle service from DFW International airport to the hotels.

Yes, there will be luggage storage before check-in starts at 4:00pm CT on Wednesday, April 2. Attendees do not need to book their flights to arrive after check-in and miss pre-conference events. Attendees who arrive before the 4:00pm CT check-in time on Wednesday will have the option to leave their luggage with the hotel bag check so they can proceed to the conference area and attend conference events. Attendees should not bring their luggage to the conference area.

The hotels may charge reservations after March 11.

This does not apply to scholarship and complimentary room reservations unless you have extended your reservation.

Hotel reservation numbers will be visible in your profile within the conference registration portal on March 21.

No, scholarship and complimentary room reservations do not need to provide a credit card in advance to the hotel unless you have extended your reservation. However, you will need to provide a credit card at checkin for incindentals. The hotel will put a hold on your credit/debit card for incidentals. This amount is $50 per day. The hold will be released (if not used) after you check out. This may take 4-5 days.

Gaylord Texan is a cashless hotel. They have several machines on property to convert USD into cards.

The last date to make changes to an existing lodging reservation through the registration portal is March 10 at 5:00pm CT. After the 10, email ALL changes to existing reservations and/or cancellations to Times 10 Housing at [email protected] through March 31 at 5:00pm CT. After March 31st, you will have to contact the hotel directly.

Any cancellations after March 26 may incur 1 night’s charge.

Date changes are permitted based on availability.

Booking at the conference rate is ONLY possible during conference registration. There is no code to book directly with the Gaylord.

Yes, there will be a designated reflection room located in Del Rio 2. The room is located in the Lone Star Tower on the lobby/level 1, close to Lone Star Elevator B.

Yes, there will be designated gender-neutral bathrooms. The locations will be provided as the conference nears.

Yes, there will be a designated nursing room. To maintain privacy, just ask the Volunteer Booth for the key to the room.

The nursing room will be in Del Rio 1. The room is located in the Lone Star Tower on the lobby/level 1, close to Lone Star Elevator B.

The Gaylord is smoke-free and smoking is only allowed outdoors.

The hotel offers knee scooters, wheelchairs, and e-scooters. Guests are encouraged to call the hotel at 817-778-1000 in advance to request these items, ensuring availability upon arrival. If requested on-site, it may take up to one day to receive the item.

Scholarship recipients are expected to arrive by the end of day Wednesday, April 2 and not depart the Gaylord Texan until at least 12:30pm CT on Saturday, April 2. Flights on Saturday should be booked for 2:30pm CT or later.

Scholarship recipients who have been awarded travel must attend the Travel Stipend Verification event on Saturday, April 5 from 12:30pm- 1:00pm CT located in the Texas Prefunction.

Only those that have been notified they are receiving a travel stiepend should attend. There are NO travel stipends awarded onsite at the conference. ID will be required.

The roommate selection process will take place January 20 through January 27. No additional roomate requests can be accepted after January 27.

• If you accepted complimentary shared lodging, you will have the opportunity to request a roommate or have one assigned.
• If requesting a roommate, each person MUST request the other person in order for matching to be confirmed.
• If you are not matched or do not select a roommate during this time, a roommate will be assigned to you – no exceptions.
• If you no longer want shared lodging, you will have the opportunity to turn down the offer but will be required to book your own room.

If you accepted complimentary shared lodging your roommate assignments will be visible in your registration account on March 3. Once the matching has been done there are no changes. The roommate list will be submitted to the hotel for reservation confirmations.

Your roommate’s information will be visible in the conference registration portal March 3. Once the mobile app is released on March 17 you will be able to reach out through the mobile app.

No, scholarship and complimentary room reservations do not need to provide a credit card in advance to the hotel unless you have extended your reservation. However, you will need to provide a credit card at checkin for incindentals. The hotel will put a hold on your credit/debit card for incidentals. This amount is $50 per day. The hold will be released (if not used) after you check out. This may take 4-5 days.

Gaylord Texan is a cashless hotel. They have several machines on property to convert USD into cards.

You will have TWO options for transportation to and from the Gaylord Texan:

• Option #1:
  • Dallas/Fort Worth International Airport (DFW) is 6 miles from the Gaylord Texan, with most major airlines operating there, except for Southwest Airlines. Rideshare apps typically cost between $30 and $40, while a taxi will range from $25 to $30.
  • Dallas Love Field (DAL) is about 21 miles away from the Garylord Texan, serving Southwest Airlines, Delta, and Alaska. Rideshare fares are usually between $45 and $55, while taxis range from $50 to $60.
• Option #2: Reserve a shuttle ticket. The shuttle will stop at the Gaylord Texan lobby from the airport. When you arrive at the airport, the transportation company will have a list of who purchased tickets and you will provide your name and ID. 
  • Shuttle tickets are available for purchase until EOD March 10 or until capacity is reached.
    • View shuttle times and purchase shuttle tickets by signing into the WiCyS 2025 conference portal and updating your registration.
    • To access the Conference Registration Portal, go to https://www.eventstimes10as.com/WiCyS25-Dallas
    • Click the “ALREADY REGISTERED” button and enter your credentials.
    • Click on “Personal Information” page.
    • Update your registration to include the shuttle times you would like.
    • Scroll/Continue through your registration until you reach the confirmation page.

Once off the plane, follow signs to Ground Transportation:

• Exit the Main Terminal on Level 1 and turn right.
• Follow the sidewalk and pedestrian canopy to Terminal Garage 2. Overhead signs will direct you.
• The Ground Transportation Center is on Level 1.

You will have TWO options for transportation to and from the Gaylord Texan:

• Option #1:
  • Dallas/Fort Worth International Airport (DFW) is 6 miles from the Gaylord Texan, with most major airlines operating there, except for Southwest Airlines. Rideshare apps typically cost between $30 and $40, while a taxi will range from $25 to $30.
  • Dallas Love Field (DAL) is about 21 miles away from the Garylord Texan, serving Southwest Airlines, Delta, and Alaska. Rideshare fares are usually between $45 and $55, while taxis range from $50 to $60.
• Option #2: Reserve a shuttle ticket. The shuttle will stop at the Gaylord Texan lobby from the airport. When you arrive at the airport, the transportation company will have a list of who purchased tickets and you will provide your name and ID. 
  • Shuttle tickets are available for purchase until EOD March 10 or until capacity is reached.
    • View shuttle times and purchase shuttle tickets by signing into the WiCyS 2025 conference portal and updating your registration.
    • To access the Conference Registration Portal, go to https://www.eventstimes10as.com/WiCyS25-Dallas
    • Click the “ALREADY REGISTERED” button and enter your credentials.
    • Click on “Personal Information” page.
    • Update your registration to include the shuttle times you would like.
    • Scroll/Continue through your registration until you reach the confirmation page.

A shuttle will be available for transportation from the airport on Wednesday, April 2 and to the airport on Saturday, April 5. Shuttle tickets are $10 each way. When you arrive at the ariprot, the transportation company will have a list of who purchased tickets and you will provide your name and ID.

• Shuttle tickets are available for purchase until EOD March 10 or until capacity is reached.
  • View shuttle times and purchase shuttle tickets by signing into the WiCyS 2024 conference portal and updating your registration.
  • To access the Conference Registration Portal, go to https://www.eventstimes10as.com/WiCyS25-Dallas
  • Click the “ALREADY REGISTERED” button and enter your credentials.
  • Click on “Personal Information” page.
  • Update your registration to include the shuttle times you would like.
  • Scroll/Continue through your registration until you reach the confirmation page.

Please note: Shuttle tickets are available for purchase until EOD March 10 or until capacity is reached. Shuttle tickets are non-refundable.

To view the conference agenda visit here: https://www.wicys.org/events/2025-conference-agenda/

The full agenda will be posted in the coming weeks.

There is no workshop or seminar signup this year. Each workshop and seminar will accommodate the number of attendees based on available seating.  Seats will be filled based on arrival to the room. Attendees will not be able to save seats for other attendees.

• To participate in the CTF, you will need your laptop.
• Workshops will require laptops. Check the Whova app or the website agenda for the “Laptop Required” track. These sessions will have power strips available.
• Some workshops encourage the use of laptops but they are not required. Check the Whova app or the website agenda for the “Laptop Encouraged” track. There is no guarantee that there will be power strips available in these sessions.
• All other sessions and activities do not require a laptop

Yes, the culinary team will ensure the aisles are wide enough for wheelchair and scooter access or have servers dedicated to assisting.

Breakfast

Breakfast is ONLY included for scholarship recipients. There are also some INVITE-ONLY breakfast events for non-scholarship attendees. Invites will be sent directly to those invited to attend.

• Thursday, April 3: 7am – 8am CT
• Friday, April 4: 7am – 8am CT
• Saturday, April 5: 7am – 8am CT

Lunch

• Thursday, April 3: Noon – 12:30pm CT (must be seated by 12:10pm to eat)
• Friday, April 4: Noon – 12:30pm CT (must be seated by 12:10pm to eat)

Dinner

• Thursday, April 3: 6pm – 7pm CT (this dinner is ONLY for STUDENTS)
• Friday, April 4: 6pm – 6:30pm CT (must be seated by 6:10pm to eat)

During conference registration, attendees will have the option to specify their dietary restrictions. Attendees who specified this during registration will have special meal tickets attached to their conference badge that they will present to the servers during meals.

Get prepped with resume reviews, mock-interviews, professional headshots, and more! The Career Growth Hub will be located in Austin 4-6.

Wednesday, April 2: 2:00pm – 7:00pm CT
Thursday, April 3: 9:45am – 11:45am CT and 1:55pm – 5:30pm CT
Friday, April 4: 9:45am – 11:45am CT

Give back at the Career Growth Hub! The WiCyS Career Growth Hub is a place for mock-interview guidance, resume reviews, and career help. This is a golden opportunity for professionals to mentor aspiring attendees in their cybersecurity career journeys. The commitment to mentor is during the WiCyS 2025 conference only and does not extend past that.

Volunteer registration is open from February 10 – March 10 and will be sent via email to conference registrants.

Headshot proofs will be available April 22, 2024.

Images from those photographed on April 11 will be viewable at https://tondamckayphotography.zenfolio.com/thursday_headshots

Images from those photographed on April 12 will be viewable at https://tondamckayphotography.zenfolio.com/friday_headshots

The password for galleries will be: SecurityWomen

Everyone photographed will get one free digital image by entering code Onedigital24 in their cart for the event. Additional images and prints will be available for an additional fee. Free images must be selected after April 22, 2024. Images will not be available after November 15, 2024.

Anyone with questions is welcome to email the photographer directly at [email protected] AFTER the event. There will be a sign with a QR code to take you to the website at the headshot booth.

The in-person Career Fair is:

Thursday, April 3: 9:45am – 11:45am CT and 1:55pm – 5:30pm CT
Friday, April 4: 9:45am – 11:45am CT

You must login to your conference registration account located in the WiCyS Registration Portal by the end of the day on March 21 if you want to upload or update your resume. We will be providing the resume database to conference sponsors.

• To access the Conference Registration Portal, go to https://www.globauxsourceevents.com/WICYS2024/sign-in
• Click the “ALREADY REGISTERED” button and enter your credentials.
• Click on the “Resume” page.
• Once you are logged in you can update/upload your resume in the “profile” section.
• Scroll/Continue through your registration until you reach the confirmation page.